Set-Up & Pack-Up

Set-Up includes the positioning of all traffic management cones, signage, pits layout, placement and assembly of shade structures in the pits and at the start lines, track marking, return road marking, course grading, timing set-up, lake entry set-up and towing of all vans/toilets onto the lake.

This is all to be completed by the Sunday afternoon prior to Speedweek starting.

Pack-Up is doing all of the above in reverse.

This functional area is probably the most labour intensive and requires the most volunteers as many hands make light work.

You will need to include your name, member number (optional), job, day/date and morning or afternoon shift.

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Job Description

Set-Up shifts:

AM - 8am to 12pm Friday to Sunday
PM - 1pm to 5pm Thursday to Sunday

Pack-Up shifts:

PM - 12pm to 5pm Friday

Description:

There are a number of various roles for setting up and packing up the event that the committee require assistance with. This can very from assisting with set-up/pack-up for both tracks, timing systems, access points, cones, signage, shade structures, vans etc.

Responsibilities:

Each volunteer area will have it's own set of responsibilities. These will be outlined in detail to you separately once you have volunteered for your shift. Please see the below breif explanations for each:

Track Prep & Set-out: It is the Responsibility of the DLRA officials to undertake a thorough assessment of the surface of the lake using GPS to determine the best location for the tracks. The ideal location may also be dependent upon standing water or moisture in the salt or the actual surface of the salt. Once the tracks have been surveyed and marked the Event Coordinator can instruct the track grooming to commence and placement of mile markers, exit points, return road flags etc.
Start line set-up: The Chief Starter and his assistants and volunteers are responsible for preparation of the start line, they will lay all tarps, erect spectator fencing as per the start line layout map.
Timing: Timing equipment needs to be checked for operation & all parts are in cases including aerials, cables brackets etc are present. Check no old dry cell batteries are in any components of TAG Heuer equipment. Make sure SLA batteries are charged & in good condition. Set up generator and connect to van. Set up computers and printers (one for each track). Set up UHF Radios (one for each track), aerials and power supplies, perform radio check. Setup each timing unit at mile markers for Tracks 1 and 2. Test Timing System connectivity and finally, conduct speed test.
Shade Structures: There are a number of shade shelters provided by the DLRA to protect officials and entrants. There are shelters for technical inspection, merchandise, start lines. There is a standardised construction for these shelters which we have found to work best on the salt.
Signage & Traffic Management: Responsible for the placement of all signage at; camp, lake entry, access roads, pits, impound and start lines. In addition to this, the cones for the access roads, pits, tech inspection/impound areas, return raods, start lines etc. must all be placed.

For pack-up, the above is done in reverse.

Equipment:

Equipment will be distributed to you per job on the day along with a detailed outline to be sent prior to Speedweek. It is desirable that those assisting with set-up and pack-up have a 4WD or Ute to help carry some loads of equpment back to the storage containers at the DLRA camp.

Reports to:

Team Leader
Volunteer Coordinator
Event Coordinator

Knowledge and Skills:

Have good communication skills and be able to take direction well.
You need to be able to do your task unsupervised.
You need to be able to stay calm under pressure.
Must be reliable.
Good practical/handy knowlege such as useful on the tools, can tow, good at tying knots etc.

What to bring?:

Bring a hat, protective UV clothing, sunglasses, sun cream, snacks. Water is provided.

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